OR start of mandatory transmission of documents on the platform myDATA of the Independent Public Revenue Authority (AADE) has now been placed on the 1or July of the current year for documents issued from this date onwards, following the extension granted by a relevant Joint Ministerial Decree on March 13.
Documents issued by businesses during the first half of 2021 must be transmitted to the platform by 31/10/2021.
myDATA (my Digital Accounting & Tax Application) is the AADE Electronic Books platform and the interface with it concerns all businesses that keep accounting records according to Greek accounting standards.
The summaries of the documents can be transmitted automatically to the Authority, either through the programs used by the hotels - provided that they are interconnected with the AADE with a relevant interface - or through the Tax Electronic Mechanisms (FEM), for retail transactions.
HiT SA Applications & Interface with myDATA
The implementation of the interconnection of hotel PMS applications Protel, Ermis PRO & Ermis WIN and the Suite's FIM symPOSium WebPOS with the myDATA platform has been completed by HIT SA and the relevant upgraded version of the applications is available for free* to customers with an active and updated contract.
The main advantage of this interface solution with the myDATA platform is the automatic achievement of absolute agreement of all elements with the AADE Electronic Books and confidence in any possible audit – internal or external.
* Find out about the cost of customizing new versions of PMS
by sending a relevant request to sales@hit.com.gr.
PMS | Protel, Ermis PRO & Ermis WIN
For the PMS Our company has created new versions - mainly with internal changes to the document issuance and charting procedures - in order to achieve the collection and automatic sending of all documents, exactly as defined by the AADE.
POS | symPOSium Web POS Hotel Edition
About cash systems symPOSium WebPOS and for all types of FHM (after their upgrade), a new version of the application is available, which connects Web POS with the PMS so that the source of the documents (Debits / Own use) is uniquely determined.
ERP | Hotel Edition
The implementation of the interconnection has been completed. ERP with the myDATA platform. The new version of the application has integrated all the required procedures for purchase documents, as defined for the Buyer. The PMS bridge with the ERP now updates General Accounting and Commercial Management based on a calendar and in full agreement with the AADE.
The upgrade process
In this context, our company has prepared new special editions and Upgrade Services of PMS Protel, ErmisPRO and Ermis WIN Edition so that these applications respond to new data and interface directly with the platform myDATAThese specific services will be implemented by our company's Support Department in collaboration with your hotel, after relevant consultation and acceptance of the cost of the customization work.
For the cost of customizing the new version of the PMS you are using, you can be informed by the Accounting Department upon request at sales@hit.com.gr.
OR procedure upgrade includes the following steps:
- Expiration of existing PMS application documents on 30/6/2021
- Creating new documents starting 1/7/2021
- PMS application upgrade with the new FREE version
- Short training of staff in using the new version
- Again PMS “bridge” configuration – accounting application (as long as it exists).
The upgrade schedule is the following:
Steps I. and II. must be performed as soon as possible, steps III. and IV. within June and step V after 1/7/2021.
On behalf of the hotel, we ask you to inform us in writing of the following: data required:
- Hotel name & management program PMS (Protel / Ermis PRO / Ermis WIN)
- Name of person responsible for the PMS-myDATA connection with whom we will have relevant communication
- Contact telephone number with the person in charge
- Current hotel status (Open or Closed and possible reopening date)
- Acceptance of the implementation of steps I. and II. the PMS upgrade process and her proposal desired date and time of their execution.
- Accept or not the description of the documents which is proposed by the AADE and you will find detailed information immediately below.
After implementing upgrade steps I. and II. the following will be created: illustrative:
- PROOF OF SERVICE PROVISION
- CANCELLATION OF SERVICE PROVISION
- SERVICE INVOICE
- CANCELLATION SERVICE INVOICE
- RETAIL CREDIT ITEM
- RETAIL CREDIT CANCELLATION
- PROOF OF COLLECTION
- CANCELLATION OF PROOF OF COLLECTION
- PROOF OF OWNERSHIP
- CANCELLATION OF OWNERSHIP
- CREDIT INVOICE RELATED
- CREDIT CANCELLATION RELATED
- CREDIT PRICE NOT RELATED
- UNRELATED CANCELABLE PI/CU
The above description of the documents comes from a relevant posting by the AADE. The document SPECIAL ELEMENT OF COLLECTION OF ACCOMMODATION TAX will remain as it is. Also, the PRELIMINARY RECEIPT will be replaced by the RECEIPT OF COLLECTION. In relation to the documents, we expect you to confirm that you accept the specific description. and, if not, please indicate the description you want, and that you accept that their numbering starts from 1.
In order to respond to your requests as quickly as possible,
inform us electronically at support@hit.com.gr.
MyHotel DATA™: New auditing application
The main objective of implementing the hotel's interface with the platform myDATA is the achievement automatic and complete reconciliation of all data in issued documents with electronic books, since any discrepancies of any kind (In principle or Unjustified) may result in an audit by the Public Administration Authority.
For this reason, the HiT SA developed the special auditing application MyHotel DATA™, which performs repeated internal checks and corrects any errors until the hotel's summary of documents is in perfect agreement with the AADE data. The application MyHotel DATA™ allows the Hotel to check, cross-check and agree the data before it is sent to the platform myDATA at a periodic time – e.g. once a month, before the 20thor of the month.
* Find out today about the cost of
new application MyHotel DATA™
by sending an email to sales@hit.com.gr.
Frequently Asked Questions
What is electronic data transmission on the AADE's myDATA digital platform?
"Electronic data transmission to the Public Administration Authority" means the transmission of data to the Public Administration Authority's myDATA digital platform.
What is transmitted in Electronic Books?
In the AADE Electronic Books:
1. The Summary of Business Income/Expense Documents is transmitted and registered
2. The registered transactions are characterized
3. Accounting Adjustment Entries are recorded to determine the accounting and tax result of each year.The above have been standardized (Document Data Standards), so that they can be transmitted electronically by entities and registered uniformly in the AADE.
What is a "Document Summary"?
"Document Summary" means the elements of the mandatory content of the document without the detailed distinction of items (goods - services), as provided for in the Annex to the A.1138/2020.
What should we send to the AADE and when?
We must send the summaries of the documents we issue once every day or once every month – and definitely by the 20th of the following month.
What documents does the hotel issue?
From the Tax Electronic Mechanisms:
1. ALP / Z-READ (EAFDSS – ADIME – FTM)
2. Self-Delivery – Self-Use Element
3. Retail Credit (RC)From PMS (Protel / ErmisPro):
4. Retail Receipt (RLP) / Proof of Service (PS)
5. Self-Delivery – Self-Use Element
6. Retail Credit (RC)
7. Related Consumption Tax
8. Service Invoices
9. Departmental ALP
10. Retail Credit – In their issuing department
11. Related Accommodation Tax
12. Credit InvoicesWhat will the FHMs send when they connect to the FHM Information System?
They must send summaries of the documents we issue at specific intervals.
What rule should every design and implementation of internal procedures for conducting a pre-audit follow?
There must always be an absolute agreement between income and documents. The mc balance sheet continues to exist, as well as all administrative information reports, which remain as they are.
What does implementing a myDATA platform mean for hotels?
It means changes in the way documents are issued, the line drawing of certain documents and the way PMS – ERP – POS communicate. Also, new rules are introduced for reconciliation with the electronic books of the AADE.
More Frequently Asked Questions about AADE E-Books can be found here here.
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